California Alternative Energy and Advanced Transportation Financing Authority

Sales and Use Tax Exclusion (STE) Program: Semi-Annual Reports

Applicant Procedures

Introduction

In order to maintain compliance with the STE Program regulations and an Applicant’s Master Regulatory Agreement, Applicants must submit a semi-annual report. Each semi-annual report should include information about the Qualified Property purchased using the sales and use tax exclusion. The semi-annual report consists of two parts: the Semi-Annual Report Certification and the Exhibit A.

The semi-annual report covering the first two calendar quarters of the year must be submitted to the California Alternative Energy and Advanced Transportation Financing Authority (CAEATFA) on or before July 31; the semi-annual report covering the last two calendar quarters of the year must be submitted to CAEATFA on or before January 31 of the immediately following calendar year.

Materials Required

Procedures

Semi-Annual Report Certification

  1. Ensure you are using the current template. If you have used your entire STE award or have completed your STE project, please use the Final Certification and Final Exhibits A and B templates.
  2. Prepare the Semi-Annual Report Certification by inputting the necessary information as described in captions throughout the template.
  3. Remove any inapplicable highlighted or italicized language that does not pertain to the Company or transaction.
  4. Insert the name and title of the representative who is authorized to sign on behalf of the Company and is identified on the signature certificate provided to CAEATFA.

Exhibit A

  1. Ensure you are using the current template.
  2. Insert the appropriate information in the Exhibit A headers, including acquisition range dates, and Company name.
  3. Input all qualified property information under corresponding columns.
  4. The "Description and Purpose" need to be described in layman's terms.
  5. Include the corresponding line item number from the Exhibit B that the equipment falls under.
  6. Check to ensure that the Total Amount on Exhibit A is the same as what is listed on the transaction agreement.
  7. Save in Excel/soft copy format.

Exhibit B

  1. This document can be found in the executed Master Regulatory Agreement and will be referenced as you fill out Exhibit A.

Check for the Administrative Fee

  1. The administrative fee is calculated at .004 of the total amount of the Qualified Property purchased. The administrative fee of $15,000 that was paid upon the execution of the Master Agreement is credited towards the back-end of the total administrative fee due.

Submit to CAEATFA

Submit the following to a CAEATFA analyst with a “CC” to the CAEATFA inbox:

  1. Transaction Agreement (PDF)
  2. Exhibit A (Excel/soft copy)
  3. Exhibit B (PDF)
  4. Once the Analyst has approved the documents free from error, submit the originals and a check for the administrative fee to: 

    CAEATFA
    915 Capitol Mall, Rm 538
    Sacramento, CA 95814

Contacts

Melanie Holman, STE Program Analyst
(916) 651-5103

CAEATFA Inbox