ScholarShare Investment Board

California Code of Regulations
Title 5: Education
Division 4.5: Scholarshare Investment Board
Chapter 2: Governorís Scholarship Programs

Section 31001 Claiming A Scholarship Award

  1. Each time a pupil is notified by an award notification letter of that pupil’s eligibility for a Governor’s Scholars award, or at the point at which an award recipient certifies that he or she has met the requirements for a Governor’s Distinguished Mathematics and Science Award, the pupil or award recipient shall provide the Scholarshare Investment Board’s designee with the following information to successfully claim the award:
    1. the pupil’s name as it appears on the award notification letter;
    2. the pupil’s birth date;
    3. the pupil’s Social Security number or taxpayer identification number;
    4. the pupil’s mailing address;
    5. a contact telephone number;
    6. the unique identifying number assigned to the pupil as set forth in the award notification letter for the Governor’s Scholars Award;
    7. a designation of the type of scholarship award claimed by the pupil or award recipient as either a Governor’s Scholars award or a Governor’s Distinguished Mathematics and Science Scholars award;
    8. a certification by the pupil or award recipient that the pupil or award recipient was enrolled in a California public school for at least twelve (12) consecutive months immediately preceding the administration of the achievement test referred to in Education Code Section 69995(d)(1) that was used as the basis for the award(s); and a statement agreeing to provide school records evidencing such attendance if requested by the Scholarshare Investment Board; and
    9. a certification by the award recipient that if claiming a Governor’s Distinguished Mathematics and Science Scholars Award, the award recipient has achieved the required scores, pursuant to Education Code Section 69998, on the Advanced Placement (AP) exam authorized by Education Code Section 52241, International Baccalaureate (IB) exam authorized by Education Code Section 52920 or, if applicable, the Golden State Exam (GSE) authorized by Education Code Section 60650.
  2. Upon receipt of a claim for a Governor’s Scholars award that contains in a complete manner all of the information set forth in paragraph (a) of this Section, and if all provided information matches information received from the test publisher, the Scholarshare Investment Board’s designee shall establish, within thirty (30) days of receipt of such claim, a qualified scholarship account for the award recipient and send a written confirmation to the award recipient.
  3. Upon receipt of a claim for a Governor’s Distinguished Mathematics and Science award that contains in a complete manner all of the information set forth in paragraph (a) of this Section with the exception of the unique identifying number, and if the test score information provided by the test publisher matches the test score requirements specified in Sections 69997 and 69998 of Education Code or as modified by the Board of Education pursuant to Section 69998, the Scholarshare Investment Board’s designee shall send a written confirmation to the award recipient within thirty (30) days.
  4. Any scholarship award subsequent to the award recipient’s first scholarship award that is successfully claimed by the award recipient, shall be maintained by the Scholarshare Investment Board’s designee in the same qualified scholarship account first established for the award recipient. The Scholarshare Investment Board’s designee shall provide an annual statement of account activity and interest rate to each award recipient.
  5. If the pupil or award recipient provides information that conflicts with information provided by the State of California or the test publisher selected pursuant to Education Code Section 60642, the Scholarshare Investment Board’s designee shall reject the claim and inform the pupil or award recipient that the claim cannot be processed. A pupil or award recipient whose claim is so rejected, may resubmit the claim for a scholarship award within the allowable time period specified in paragraph (h) by providing the missing or corrected information.
  6. If, after a qualified scholarship account is established for an award recipient, it is discovered that the information referred to in paragraph (a) of this section as provided by the award recipient contains an error or conflicts with information provided by the State of California or test publisher, the Scholarshare Investment Board or its designee shall require the award recipient to provide sufficient documentation to resolve the error or conflict. If the error or conflict cannot be resolved, the Scholarshare Investment Board may require the award(s) to be forfeited pursuant to Section 31005.
  7. The Scholarshare Investment Board or its designee shall verify the qualifying exam scores of each award recipient claiming a Governor’s Distinguished Mathematics and Science Award through the respective publishers of the Advanced Placement exam, International Baccalaureate exam, and, if applicable, Golden State Exam. If the Scholarshare Investment Board’s designee is unable to verify the award recipient’s scores, the Scholarshare Investment Board’s designee shall reject the claim and inform the award recipient that the claim cannot be processed. The award recipient whose claim is so rejected may appeal the rejection pursuant to section 31007. Such an appeal shall include a copy of the award recipient’s official score report(s) from the test publisher that indicates a qualifying score.
  8. Each pupil who is eligible to claim a Governor’s Scholarship Programs Award shall claim the award by June 30th following the five year anniversary of taking the achievement test referred to in Education Code Section 60640, which was used as the basis for that particular award, or lose eligibility for the award. Any funds not claimed by June 30th following the five year anniversary of taking the achievement test specified in Education Code Section 60640 shall revert to the General Fund.