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California Alternative Energy and Advanced Transportation Financing Authority

Sales and Use Tax Exclusion (STE) Program: Semi-Annual Reports

Approved Applicant Procedures

Introduction

In order to maintain compliance with the STE Program regulations and an Applicant’s Master Regulatory Agreement, approved Applicants must submit a semi-annual report. Each semi-annual report should include information about the Qualified Property purchased using the sales and use tax exclusion. The semi-annual report consists of two parts: the Semi-Annual Report Certification and the Exhibit A.

The semi-annual report covering the first two calendar quarters of the year must be submitted to the California Alternative Energy and Advanced Transportation Financing Authority (CAEATFA) on or before July 31; the semi-annual report covering the last two calendar quarters of the year must be submitted to CAEATFA on or before January 31 of the immediately following calendar year.

Documents

Semi-Annual Report

Procedures

  1. Complete the Exhibit A to the semi-annual report, ensuring all Qualified Property purchased during the reporting period is included and that all requested information is provided.
  2. Email the completed Exhibit A spreadsheet in Excel format to your assigned CAEATFA analyst and to the main CAEATFA email: CAEATFA@sto.ca.gov.
  3. Once the CAEATFA analyst reviews the Exhibit A, he or she will prepare the Semi-Annual Report Certification for your review and signature.
  4. If no Qualified Property was purchased during the reporting period, let your assigned CAEATFA analyst know, and he or she will prepare the Semi-Annual Report Certification for your review and signature indicating no purchases were made during the reporting period.
  5. If this will be your final semi-annual report (e.g., you no longer plan on making purchases), please be sure to let your assigned CAEATFA analyst know this, as well.
  6. Once the Administrative Fee amount due is determined, submit a check made out to “CAEATFA” in the appropriate amount to the attention of your assigned CAEATFA analyst at the address below. Please note that the $15,000 Administrative Fee paid upon the execution of the Master Agreement is credited towards the back-end of the total Administrative Fee due.

CAEATFA
915 Capitol Mall, Rm 538
Sacramento, CA 95814

Contacts

Xee Moua, STE Program Analyst
(916) 653-3303

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